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Report of the Supervisory Board Introduction In its preparations for the Annual Shareholders' Meeting on 11 May 2011, the Supervisory Board herewith present to the shareholders the annual accounts prepared by the Management Board for the accounting year 2010. The accounts have been audited and approved by Ernst & Young Accountants LLP. The auditor's report can be found on page 108. The Supervisory Board has approved this report and the 2010 accounts and proposes that the General Shareholders' Meeting should adopt the counts as presented. In keeping with the group's dividend policy and in view of the 2010 results, no proposal will be made to pay a dividend. Bid process After 7 April the committee held regular talks, with varying degrees of intensity, with the bidding party and their advisors (Loyens & Loeff and ABN AMRO) until 7 September. It was not clear until September whether agreement could be reached on the plan announced by Riva Investments in April 2010. The most important obstacles were the bid price, corporate governance and the protection of minority shareholders in light of the bid price, which Roto Smeets Group regarded as too low for adequate corporate governance. Finally, on 8 September this led to the joint announcement that Riva Investments proposed to make a public bid of € 14.00 per share for all ordinary shares in the Roto Smeets Group, in respect of which Roto Smeets Group adopted a neutral position, while remaining prepared to facilitate the bid. In the joint press release issued by Riva Investments and Roto Smeets Group on 5 October 2010 on progress in preparations for the bid, it was stated that the bidder expected to submit an application to the Financial Markets Authority [stichting Autoriteit Financiële Markten, AFM] for approval of the bid prospectus before the end of October. The bid prospectus was submitted on 18 October 2010, but the AFM's supplementary queries meant it was not possible to make the prospectus generally available before the end of October. Since the bid prospectus would not be published within four months after the end of the first half-year, the company had an interim quarterly report prepared by September 30, 2010. The results were published on February 18, 2011. On 3 March 2011 Riva Investments stated that, despite their confidence in the Roto Smeets Group they have nevertheless had to decide not to pursue the process of bidding for the shares of Roto Smeets Group NV. This decision has been taken in light of the disappointing quarterly figures, which represented a material departure from Riva Investments' expectations at the time the merger protocol was entered into. Negotiations with Roto Smeets Group on changing of the price and conditions under which the bid was made have failed to reach agreement. Supervisory Board membership On 1 December Mr. J.P. Caris, Chair of the Management Board, announced he was to take early retirement as of 1 January 2011. Partly in view of the continuing bid process at that time, Mr. R.A.J. Huyzer was appointed CEO pro tempore, to take on the functions of the Management Board together with Mr. Ir B.J.W. van der Heijden. During this period Mr. Huyzer will not sit on the Supervisory Board. Mr. Huyzer will resume his position for the remainder of his original term after the temporary arrangement stops. Committees The audit and risk management committee discussed the 2009 audit statement with the accountant, current matters in 2010 and the results of the risk analysis, the findings of the administrative organization and internal control, which did not reveal any urgent matters. There was an indication that procedures should be formalised and kept up to date. It appears that risk awareness has increased across the board. In its meeting the appointment and remuneration committee discussed the organisation's Management Development policy and the assessment system. The remuneration of the Supervisory Board members was also discussed but, in view of the group's current situation, it was decided not to make any changes. A proposal was drafted for the General Shareholders' Meeting for the temporary remuneration of the interim CEO, Mr. R.A.J. Huyzer. The temporary shrinkage of the Supervisory Board means that, until further notice, the three members of Board will all sit on both committees. On behalf of the Supervisory Board, Mr. Groenen, with Mr. Huyzer now representing the Management Board, formed the temporary committee that monitored the bid process. Meetings in 2010 The members of the Supervisory Board took turns, one at a time, to attend the eight meetings between management and the Central Works Council. Topics discussed in the meetings in 2010 included strategy, the 2010 budget plans, and the main risks to which the Group is vulnerable. There was also a discussion with management about how the internal risk management and control system should be judged and how it could be developed further. These topics were also discussed with the external accountant, both in the presence and absence of management. Regular consultations were held with management on the periodic and quarterly reports and with the financial director on the financial situation, completion of the reorganisation and the financing agreements. In regard to the organisation's strategy, there were long discussions about market developments and their effect on the organisation. In the same context, a critical look was also taken at investment and reorganisation proposals. The Corporate Social Responsibility Report gave rise to talks about developments in such areas as safety, health and working conditions, and the environment, and the contribution the Group makes to society in terms of its core business. Other topics dealt with in the meetings included an assessment of the Supervisory Board Members' own work, that of the Management Board, the composition of management, the work of the external accountant, corporate governance and the work of the Supervisory Board's subcommittees. Membership of the Management Board As a result of the reduced size of the Group after its restructuring, the Supervisory Board has resolved to simplify the corporate management model. The new situation is to be based on a management team of operating company and staff directors, reporting directly to the CEO. This will embed authority and responsibilities deeper within the organisation and allow a vigorous response to the changed market conditions. For this reason the post of COO has been declared superfluous. In this situation it is assumed that Mr. van der Heijden will continue his career outside the Group. In connection with producing the annual report for 2010 the Supervisory Board already regarded the new direction of the group as effected. Remuneration Details of remuneration in 2010 can be found on page 96 of the present report. The salaries of top management remained frozen in 2010. It was further resolved that the incentive bonus that forms part of the employment package would not be paid out for 2010. Finally, it was resolved that all agreed and/or established bonuses for all other employees would not be paid out for 2010. Conclusion Supervisory Board |
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